Programme Assistant

For the GFMD Civil Society Coordinating Office, ICMC is recruiting a programme assistant to form part of a small and dynamic programme team. In direct assistance to the programme coordinator, the programme assistant will help with and be trained on broad programme assistance including reporting on meetings and webinars, event organizing, advocacy activities, communication, mailing and database maintenance. The position is full-time and for 4-6 months, starting no later than 1 April 2017. The trainee will be remunerated in accordance with Belgian law.

Responsibilities and tasks:  

Working closely with the programme coordinator, the programme trainee will:

  • assist in the planning and preparation for meetings, project events, visits, conferences and business trips, in particular for the GFMD Civil Society Days taking place in June/July 2017 in Berlin, but also relating to other MADE projects where relevant.

For the GFMD Civil Society Days, the trainee will:

  • Assist with registration, participants list and communication with participants
  • Coordinate flight booking for staff and funded participants (with external agency)
  • Assist with translation and proofreading, coordination with service providers
  • Assist with preparing conference content, setup and materials
  • Support with external communication, social media and newsletter/mailings

Other tasks will include

  • maintaining and updating the contact database for the MADE network
  • assisting with website content
  • assisting in the preparation of project and conference reports, including for GFMD civil society International Steering Committee meetings
  • performing any other duties to contribute to the GFMD Civil Society Coordination Office.


  • Excellent planning and organisation skills
  • Knowledge and/or experience of the GFMD, as well as experience with migration-related NGOs, labour or other civil society organizations and networks at a regional or global level a major plus
  • (in final stages of) degree in migration studies, law, international relations, public policy, administration, event management or a related field 
  • ability to work collaboratively with civil society partners
  • excellent written and spoken English. Fluency in French and/or Spanish are a major plus.
  • strong computer skills. Knowledge of design software, databases and websites/content management system a plus.
  • ability to work on a team in an international environment, independently and under pressure

Details and how to apply (Deadline 9 March)